Reporting Structure

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Job Requirements

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Main Duties

Job Description:

• The Administration Officer will be based in CETL HQ offices and will generally perform major tasks relating to the office management, major procurements and logistics 
• Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas including logistics, accommodation, visa processing and security briefing 
• Maintenance of entire Shule Bora asset register and take out asset verification, including liaising with HR for leavers handover of assets. 
• Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment, Car services etc 
• Managing the mobile communications (office phones, phone credit, internet, etc) for all Shule Bora staff 
• Managing day to day administration task HQ office included but limited to driver management, welcoming of new starters, vehicle maintenance, office supplies etc. 
• Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team 
• Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald) 
• Support Technical Leads in planning and budgeting activities and contributing to the VFM system 

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Other Requirements

Candidate Specification:

Skills 

• Proven experience in an administrative or operations role 
• Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable  
• Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources 
• Experience of organising events – managing bookings, invitations, advertising, printing, and on-the-day requirements 
• Ability to prioritise and work under pressure. 
• Ability to work in a collaborative team setting. 
• Proficient in using MS packages, particularly Word, Excel and PowerPoint 
• Strong organisational skills, reliability, and adherence to ethical standards 
• Excellent verbal and written communication skills 
• Fluency in written and spoken English, Kiswahili preferred.  

Experience 

• Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials 
• Experience of working on donor-funded programmes in multi-national teams 
• Knowledge 
• Basic knowledge of the Education Sector in Tanzania 
• Ability to draft letters in English and Swahili  
• Ability to draft processes and procedures in English and Swahili 

Qualification 

• Bachelor`s degree in Administration studies, Logistics or related field 

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Location : Tanzania: dar es salaam Dar Es Salaam
Industry :Consultancy
Company : Mott MacDonald